Maintenance Policy for facilities
GUIDELINES TO MAINTAIN PHYSICAL, ACADEMIC AND SUPPORT FACILITIES
1. Maintenance of IT Infrastructure
The institute has a full time IT Manager to look after the regular maintenance and upgradation of IT facilities. He is assisted by lab assitants and faculty lab incharges for efficient management of IT infrastructure.
| Sr.No | Facility | Maintenance Schedule | Responsible Person |
| 1 | Internet | On-Call | IT Incharge, Service Provider |
| 2 | Software | Daily | IT Incharge |
| 3 | PCs | Daily | IT Incharge |
| 4 | Printer | Daily | IT Incharge |
| 5 | WiFi | On-Call | IT Incharge |
| 6 | Projector | Daily | IT Incharge |
| 7 | LAN Connection | Daily | IT Incharge |
| 8 | Server | Daily | IT Incharge |
| 9 | Firewall | Daily | IT Incharge |
| 10 | Networking Hardware | Daily | IT Incharge |
The Server and the firewall are covered under the Comprehensive Annual Maintenance contract.
2. Civil Maintenance Policy:
Civil maintenance includes painting, carpentry, constructional repairs of windows, doors, benches, platform, chairs, tables, sports equipment etc. A casual repairs of buildings is carried out on daily wage basis and there is a contractor for substantial works. For machine shops and workshops, the workshop in-charge takes responsibility of general maintenance.
| Sr.No | Facility | Maintenance Schedule | Responsible Person |
| 1 | Classroom | Quarterly | Civil Maintenance Incharge |
| 2 | Labs | Quarterly | Civil Maintenance Incharge |
| 3 | Machine Shop | Quarterly | Civil Maintenance Incharge |
| 4 | Library | Quarterly | Civil Maintenance Incharge |
| 5 | Gymkhana | Quarterly | Sports Incharge, Civil Maintenance Incharge |
| 6 | Seminar Hall | Quarterly | Civil Maintenance Incharge |
3. Academic Maintenance Policy:
Every laboratory maintains a complete record of the equipment such as Dead-Stock Register, Maintenance Register, utilization and Lab-Readiness Certificate. All the documents are verified by Lab In charge (a faculty member) and are kept in accordance with the standard procedures.
Record of equipment servicing is maintained. During servicing if anything needs to be purchased it is done through a requisition slip. All technical maintenance of equipment is outsourced to an external agency and servicing is done on a regular basis.
| Sr.No | Equipment | Maintenance Schedule | Responsible Person |
| 1 | Projector | Daily | IT Incharge |
| 2 | Laboratory Equipment | Daily | Lab Assistant, lab In-charge |
| 3 | Machine Shop Machines | Daily | Machine Shop Incharge |
| 4 | Lecture Capturing System | Daily | IT Incharge |
4. Maintenance of Support facilities Policy:
| Sr.No | Equipment | Maintenance Schedule | Responsible Person |
| 1 | Housekeeping | Daily | Administration Incharge |
| 2 | Rain water harvesting | Quarterly | Administration Incharge |
| 3 | Compost Pit | Quarterly | Administration Incharge |
| 4 | Water Tank | Quarterly | Administration Incharge |
| 5 | Water Purifier | Quarterly | Administration Incharge |
| 6 | Fire Fighting Equipment | Quarterly | Administration Incharge |
| 7 | Gardening | Daily | Administration Incharge |
5. Electrical Maintenance Policy:
The policy includes regular maintenance, repairs, replacement in case of breakdown. It also includes emergency maintenance on priority basis.
| Sr.No | Equipment | Maintenance Schedule | Responsible Person |
| 1 | Elevator | Quarterly, On-call | Electrical Maintenance Incharge |
| 2 | Fans | Quarterly | Electrical Maintenance Incharge |
| 3 | LED lighting | Quarterly | Electrical Maintenance Incharge |
| 4 | Air conditioner | Quarterly | Electrical Maintenance Incharge |
| 5 | Telephone – EPBX | Quarterly | Electrical Maintenance Incharge |
*It is expected to maintain report of all maintenance activities done department wise along with documents like requisition form and service report with schedule.